Athletics Compliance Office > Student-Athletes > Promotional Activities

Any use of a student-athlete's name, picture or appearance to support a charitable, educational or non-profit activity must receive prior approval from the Compliance Office. Bylaw states that the following conditions must be met for participation:

  • The student-athlete receives prior written approval from the Athletics Director (or designee)
  • The specific activity or project in which the student-athlete participates does not involve cosponsorship, advertisement or promotion by a commercial agency
  • The student-athlete does not miss class
  • All moneys derived from the activity or project go directly to the charitable, educational or non-profit agency
  • The student-athlete may receive actual and necessary expenses from the charitable or non-profit agency related to participation in the activity (only if the appearance occurs in Indiana or within 100 miles of Notre Dame)
  • The student-athlete's name, picture or appearance is not utilized top promote the commercial ventures of any non-profit agency
  • the student-athlete and an authorized representative of the charitable, educational or non-profit agency sign a release statement ensuring compliance with this section.

Institutional Memorabilia Requests

Student-athletes are highly encouraged to personalize any items that they autograph to the recipient. This ensures that items are less likely to appear for sale on internet auction sites for the financial gain of a third party vendor.

The University of Notre Dame receives several hundred requests for memorabilia from organizations each year. Student-athletes should forward any requests received to the Event Marketing Office and attempt to remove themselves from the process entirely. All requests are given serious consideration, however, due to the high volume of requests received, the following guidelines must be followed to assure fairness.

  • Due to ticket demand, complimentary tickets cannot be provided as a donation.
  • Due to NCAA regulations, we are unable to fulfill requests that would benefit students in grades 9-12. This includes all high school auctions, raffles, fund raisers, and requests for prizes.
  • Requests for operating expenses and other monetary donations cannot be honored.
  • Memorabilia is limited to one request per organization during the University of Notre Dame fiscal year (7/1-6/30).
  • Due to the high volume of requests that we receive, we are not able to guarantee that we will have an item for your event. We appreciate your support of Notre Dame Athletics, and hope that your event is a success.
  • Requests for items to be autographed by student-athletes cannot be honored. Check the promotions page ( for information on fan fests or team autograph sessions.

Items used for donation requests are typically promotional giveaways. Requests should be made at least six weeks in advance of an event. In order to submit a request, please contact:


University of Notre Dame
Event Marketing Donation Requests

Purcell Pavilion
Notre Dame, IN 46556
Fax: 574-631-0854


ASK BEFORE YOU ACT (574) 631-9647 I







University of Notre Dame

Department of Athletics


Thursday, November 4, 2010

The NCAA salutes the more than 400,000 student-athletes participating in 23 sports at more than 1,000 member institutions.