Athletics Compliance Office | ASK BEFORE YOU ACT
An institutional sports camp or clinic is owned or operated by a member institution or an employee of the member institution’s athletics department, either on or off its campus in which prospects participate. In order to be considered an owner of an institution’s sports camp or instructional clinic, the individual must be at least a majority owner (i.e. 51 percent of the camp or clinic). In order to be considered an operator of an institution’s sports camp or instructional clinic, an individual must be personally and directly responsible for the management and operation of the camp or clinic. [NCAA Official Interp 2/1/90]
The employment of current student-athletes and individuals associated with prospects at institutional camps or clinics is permissible provided all of the following provisions are met:
An individual associated with a prospect includes any high school, preparatory school or two-year-college coach or any other individual responsible for teaching or directing an activity in which a prospect is involved.
In all sports, A member institution may not compensate or reimburse a high school, preparatory school or two-year-college coach based on the number of campers the coach sends to a camp. In the sport of basketball, an institution cannot employ (salaried or volunteer basis) a speaker at a camp or clinic who is involved in coaching prospects or who is associated with a prospect. Such an individual may be employed as a camp counselor, but may not perform speaking duties other than those normally associated with counselor duties [126.96.36.199.2].
Prospects may NOT be employed at an institutional camp or clinic (it is permissible to have an institutional policy allowing the children of staff members to be employed).
Coaches and/or camp directors may not place any advertisements in recruiting publications or on websites until the Compliance Office reviews and approves the layout plan prior to publication, airing or posting, to ensure that the advertisement meets the NCAA specifications.
Camp or clinic advertisements may appear in Notre Dame athletics publications such as ND game programs. However, advertisements may not appear in high-school or two-year college game programs. Generally, recruiting publications or newsletters may contain advertisements, provided the publication includes a camp directory and if the advertisement meets the following requirements:
Camp/clinic advertisements may appear on a recruiting publication website provided the website’s camp directory includes multiple listings of summer camps/clinics and the size and format of all the advertisements are identical. The half-page size restriction applicable to advertisements in print publications is not applicable to website advertisements.
Camp brochures are not restricted by content or design but must indicate that the camp or clinic is open to any and all entrants (limited only by number, age, grade level and gender). Brochures are restricted to a single 2-sided sheet, not to exceed 17”x 22” in size when opened in full. It is not permissible to create a brochure that folds out into a poster. Camp or clinic brochures may be mailed to a prospective student-athlete at any time.
It is permissible to use a current student-athlete’s name, picture and institutional affiliation ONLY IN A CAMP COUNSELOR SECTION of a brochure to identify the student-athlete as a camp staff member. A student-athlete’s name or picture may not be used in any other way to directly advertise or promote the camp. [NCAA 188.8.131.52] The picture can be an action shot, provided that other student-athletes with eligibility remaining are out of the frame.
Question: Can I use a current student-athlete's picture in my camp brochure if the general public would be unable to identify them as such?
Question: Can I use a current student-athlete's picture in the camp counselor section of my camp brochure if they were previously employed as a camp counselor but will not be employed during this particular camp?
Question: May I include pictures of former student-athletes, who will be working the camp, in areas of the camp brochure other than the camp counselor section?
Question: May I include next season's schedule in my camp brochure?
Question: Can I announce any team accolades in my camp brochure (Big East/NCAA Champions...)?
Question: May a coach invite particular prospects to a camp?
Question: May one of the institution’s coaching staff members employed at the camp work exclusively with certain prospects (e.g., prospects invited to camp, high profile prospects participating in camp)?
Question: May prospects, who are CHILDREN OF STAFF MEMBERS be employed at an institutional camp or clinic?
Question: May AWARDS and MERCHANDISE be provided to prospects during institutional sports camps and clinics?
Question: May the media interview prospects who are attending our summer camps (which are open to the general public)?
Question: May we invite members of the media to attend a sports camp or clinic held on ND’s campus?
A non-institutional sports camp or clinic is owned or operated by an individual or organization not affiliated with the member institution's athletics department. In sports other than basketball and football, an employee of the Athletics Department is permitted to be involved with a non-institutional camp or clinic, with exceptions.
Non-institutional camps and clinics must be operated in accordance with restrictions applicable to an institutional camp (open to any/all entrants, no free or reduced admission to or employment of athletics award winners). Employment must be reported to Compliance for prior approval on the Non-Institutional Camp Employment Form.
No Athletics Department staff member may be employed (salaried or volunteer) in any capacity by a camp or clinic established, sponsored or conducted by an individual or organization that provides recruiting or scouting services concerning prospects. Staff members can serve as officials at such camps.
In basketball, an institution's coach or noncoaching staff member with sport specific responsibilities may be employed only at institutional basketball camps or clinics and only during the months of June, July and August or any calendar week within these three months.
In football, participation in non-institutional, privately owned camps and clinics involving prospective student-athletes is limited to two DESIGNATED periods of 15-consecutive days in the months of June and July.
In volleyball, a coach or noncoaching staff member may be employed at a non-institutional camp or clinic provided it is operated in accordance with restrictions applicable to institutional camps, however, it is not permissible for a volleyball coach or noncoaching staff member with sport specific responsibilities to be employed at a non-institutional, privately owned camp or clinic that is conducted off the institution's campus during a quiet period.
A noncoaching staff member with department-wide responsibilities may present an education session at a non-institutional, privately owned camp or clinic provided they do not make a recruiting presentation.
Athletic department personnel may be employed in ANY capacity (e.g., counselor, guest lecturer, consultant) in a non-institutional, privately owned camp or clinic conducted under the following conditions:
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Thursday, November 4, 2010
The NCAA salutes the more than 400,000 student-athletes participating in 23 sports at more than 1,000 member institutions. NCAA.org