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Athletics Compliance Office > Coaches > Faculty & Staff

 

University faculty and staff interact with student-athletes on a daily basis and are instrumental to their success in the classroom. It is important that Notre Dame faculty and staff members are educated about NCAA bylaws that can affect the eligibility of our student-athletes.

Important Contacts

 

Academic Services for Student-Athletes Athletics Compliance Office
109 Coleman-Morse Center 113 Joyce Center
Main 574.631.5585 Main 574.631.9647
Fax 574.631.8682 Fax 574.631.9961
Website www.nd.edu/~assa Email ncaacomp@nd.edu
   
Faculty Athletics Representative  
Patricia L. Bellia  

Professor of Law and Notre Dame Presidential Fellow

 

 

Commonly Asked Questions

What is an "extra benefit"?

What can staff members provide student-athletes?

What should I do if I suspect a violation of NCAA rules?

Who approves athletics schedules and the number of class days missed?

What academic standards must a student-athlete meet to remain eligible for competition?

Who do I contact to discuss a student-athlete I am instructing?

 


 

What is an "extra benefit"?

An extra benefit is any special arrangement provided to a student-athlete, their family or their friends that is not specifically authorized by NCAA legislation. If a benefit offered to a student-athlete is not available to all students or a given group of students (e.g. all freshmen), it is an extra benefit. Extra benefits include, but are not limited to:

  • Any special academic arrangement not generally available to all students (e.g. the ability to retake an exam, the ability to turn in extra credit)
  • Preferential grading
  • The use of an institutional copy machine, fax machine or long distance service that isn't available to all students
  • The use of a typing service at a free or discounted rate not available to all students
  • A loan or co-sign of a loan
  • Any gift (cash, tangible gift)
  • Any discounted or complimentary service (meal, lodging)
  • The loan of a vehicle

What can staff members provide to student-athletes?

NCAA rules allow some limited exceptions to the extra benefit legislation, including:

  • Occasional Meals - With prior Compliance Office approval, a student-athlete or an entire team may receive a meal in the locale of campus on infrequent occasions provided by an institutional staff member. The meal may take place on or off-campus or in the staff member's home. Please complete the Occasional Meal Approval Form in advance.
  • Meals Incidental to Class Participation - It is permissible for a faculty member to host a meal with class members that includes student-athletes without the necessity of prior approval via an occasional meal form.
  • Local transportation from an institutional staff member
  • Employment, provided the student-athlete is paid the going rate for work performed and is only paid for hours actually worked. A student-athlete cannot be hired based solely on his or her status as a student-athlete.

What should I do if I suspect a violation of NCAA rules?

All Notre Dame faculty and staff have an obligation to report any violation or possible violation of NCAA rules. Any individual can report in person, over the phone, in writing or anonymously. Alleged violations may be reported to the Athletics Department via the Compliance Office or the Faculty Athletics Representative (Tricia Bellia).

Who approves athletics schedules and the number of class days missed?

Athletics schedules are approved by the Faculty Athletics Representative (pursuant to Faculty Board on Athletics policies), the Deputy Director of Athletics, the Sport Administrator, the Head Coach and Compliance.

It's important to note that student-athletes are not authorized to miss class due to team meetings or practice. The Faculty Board on Athletics class miss policy addresses only that time required for away-from-home competition and the travel associated with away-from-home competition.

What academic standards must a student-athlete meet to remain eligible for competition?

Notre Dame student-athletes must be enrolled in a minimum full-time program of studies, be in good academic standing and maintain progress toward a baccalaureate or equivalent degree to remain eligible for athletics competition.

Full-Time Status:

Student-athletes must be enrolled in a minimum full-time program of studies leading toward a baccalaureate degree, defined as 12 credit hours per semester. Student-athletes who have already received a baccalaureate degree must be enrolled in either 12 credit hours leading toward a second baccalaureate degree or 9 credit hours leading toward a graduate degree.

6 Hour Requirement:

Student-athletes must pass at least 6 hours each semester in order to be eligible to compete during the following semester.

Progress Toward Degree

In order to be academically eligible, student-athletes must satisfactorily complete 24 semester hours at the University prior to the start of the institution's third semester following the student-athlete's initial, full-time enrollment.

In addition, the student-athlete must complete 18 credit hours in the two regular semesters (i.e., fall and spring) since the beginning of the institution's previous fall term. For student-athletes entering at mid-year or student-athletes that have been granted an exception, the 18 hours must have been earned in the student-athlete's previous two semesters.

Furthermore, a student-athlete must declare a major prior to his/her fifth semester of collegiate enrollment and make progress toward that specific degree as follows:

      40% of degree requirements must be completed before the fifth semester of enrollment (excluding summer)
      60% of degree requirements must be completed before the seventh semester of enrollment (excluding summer)
      80% of degree requirements must be completed before the ninth semester of enrollment (excluding summer)

University policy states that all continuing undergraduate students are required to maintain a cumulative grade-point average of at least 2.0. A student-athlete who fails to meet the minimum GPA requirements will be placed on academic probation and is deemed ineligible for intercollegiate athletics while on academic probation.

 

  End of Fall Semester End of Spring Semester End of Summer
Freshman

Pass 6 credits
1.7 GPA

Pass 6 credits
Pass 18 credits (fall & spring combined)
1.85 GPA
Pass 24 credits (fall, spring, summer combined)
Sophomore Pass 6 credits
2.0 GPA
Pass 6 credits
Pass 18 credits (fall & spring combined)
2.0 GPA
Declare Major
40% of credits earned toward declared degree
Junior Pass 6 credits
2.0 GPA
Pass 6 credits
Pass 18 credits (fall & spring combined)
2.0 GPA
60% of credits earned toward declared degree
Senior Pass 6 credits
2.0 GPA
Pass 6 credits
Pass 18 credits (fall & spring combined)
2.0 GPA
80% of credits earned toward declared degree

 

Who do I contact to discuss a student-athlete I am instructing?

Any academic discussion regarding a student-athlete should be addressed with their counselor in the Academic Services for Student-Athletes Office. Coaches are to interact with their assigned counselor and are not to reach out to Notre Dame faculty directly. The ASSA Office sport assignments and contact information may be accessed here.

 

 



 

 

 

 

University of Notre Dame

Department of Athletics

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Thursday, November 4, 2010

 
The NCAA salutes the more than 400,000 student-athletes participating in 23 sports at more than 1,000 member institutions. NCAA.org