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Athletics Compliance Office > Coaches & Staff > Equipment & Awards

Beginning in the 2013-14 academic year, a student-athlete may retain athletics apparel and equipment items at the end of their intercollegiate participation. Equipment may also be retained over vacation periods and returned.

It is not permissible for a student-athlete to receive athletics equipment, supplies or clothing directly from a manufacturer or supplier under any circumstances regardless of whether the institution has knowledge (NCAA Interp 10/27/94).

Apparel - Uniform/jersey, warm-up/practice apparel, hats, visors, swim caps, socks, jackets, rain gear, parkas. Jerseys may be retained by student-athletes at the institution's discretion as long as they are deemed not reusable (e.g., new uniforms will be purchased in subsequent years).

Equipment - Shoes, bags, wheel bags, sackpacks/backpacks, racquet bags, helmets, baseball/softball bats & gloves, golf clubs, golf gloves, umbrellas, hockey & lacrosse sticks, goggles, tennis racquets, pads, guards, catcher's gear, sunglasses, training gear (e.g., flippers in swimming). This list is not exhaustive!

What's the NCAA policy?

A student-athlete may retain apparel and equipment upon graduating/exhausting eligibility per NCAA rules.

What if my team would like to collect equipment?

Should a team wish to collect equipment per their team policy, it should be recorded and kept on file. Teams may opt to allow equipment retention, collect used equipment, collect payment for retained equipment from student-athletes, or include the value of retained equipment in the senior participation award.

The fair market value of the retained equipment may be included in the $425 senior participation award. However, the NCAA requires that all participation awards be uniform to student-athletes across categories (e.g., all seniors). Thus, either all men's tennis senior student-athletes have their 2 retained tennis racquets valued at $10 each included in their senior award or none of them do. If uniformity isn't possible, the student-athletes could pay the value of the retained racquets or retain without payment, as the NCAA allows.

How do I determine "fair market value"?

Local re-sale stores, the Internet or a depreciation percentage per year of use! eBay, UsedSports.com & others. Just search, print and attach to your records for your Equipment Retention Form.

Golf Clubs and Supplies - valueguide.pga.com; Enter the full description (including any specialized shaft) and search. Use the LOW, MID or HIGH value based on the actual condition of the club (print screen for our records). This value is either charged to the student-athlete or included in the annual participation award if the clubs are kept. Otherwise, they must be returned.

 


Awards provided to student-athletes are limited in value and number per NCAA Bylaw 16.1.

  • Timing of Awards. Annual participation awards may be provided at any time. Awards for participation in special events or post season events may be provided at the beginning of the tournament/event. Championship awards may be provided at the conclusion of the culminating event. Awards must be documented on the appropriate form and submitted to Compliance within 30 days of issuance.
  • Types of Awards. Awards must be uniform for all student-athletes within a category (e.g. all seniors receive a plaque or all seniors receive a framed jersey; one individual cannot receive a plaque while others receive a framed jersey; issued plaques/jerseys do not need to be identical). However, should a student-athlete participate in multiple sports, they may receive a different award based on their occurrence of Monogramming rather than on their class year. In other words, a track athlete may receive a different award for participation in cross country, indoor track and outdoor track all within the same year. Thus, some multi-sport athletes will receive up to 5 Monogram awards within less than 5 academic years of participation.
  • Value of Awards. Awards must be assigned normal retail value when determining award value limit (e.g. even if the university obtains the award at no cost or a substantial discount, the normal retail value is assessed in the value reported to Compliance). Normal retail value MAY include any discount based on volume that is offered. Administrative fees (e.g., tooling charges, tax, shipping and handling) for awards (e.g., national championship rings) that are separate from the value of the award do not need to be included when calculating the value of the award.
  • Eligibility for Awards. All members of a team may receive participation awards and earned special attainment awards (e.g. academic awards). However, only student-athletes who were eligible to compete in conference, NCAA or other post-season tournaments or events may receive awards in conjunction with those events.
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  • Student-Athlete Contribution. It is NOT permissible for a student-athlete to make any arrangement to contribute money, even voluntarily, to the cost of an award (for upgrading).
  • Combining Values. An institution may not combine the value limits of awards given in a sport during the same season, or given to athletes who participate in more than one sport, to provide an award more expensive than permissible.
  • Apparel & Equipment. A student-athlete may retain athletics apparel and equipment items at the end of their intercollegiate participation. NCAA rules now permit institutional discretion when purchasing travel suits/apparel for student-athletes without including the value in their participation award.
  • Game Balls. It is permissible to award game balls to student-athletes for specialized performances in particular contests or events or during a limited time period (e.g., "player of the game" or "player of the week") per institutional policy. An institution may also provide a game ball to a student-athlete on an occasional basis to recognize an extraordinary achievement (e.g., career achievement, establishing an institutional record).
  • Student-athletes may not sell, trade or upgrade any item they receive due to their participation in athletics.
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In addition:

  • Gift cards MAY be issued as awards as long as they cannot be redeemed for cash at any time.
  • Cash may not be issued as an award.
  • Award Forms - please complete and submit to Compliance within 30 days of issuance.

Annual Participation Awards

Report on the Annual Participation & Special Achievement Form

All members of a team may be issued annual participation awards at a rate of once per year per team based on the limits set forth in Figure 1 below. Typical participation awards include Monogram awards, team photos, plaques, framed jerseys and senior night flowers.

 

1st Monogram Jacket $87.25
2nd Monogram Blanket $71
3rd Monogram Ring, Pendant $130
4th Monogram Watch $124
5th Monogram Chenille Plaque $60

 

The senior plaque available through Student Welfare and Development is $75.95, if requested by a coach for all seniors.

Figure 1

Annual Participation Max Value # Times Received Awarding Agencies Max # Awarding Agencies
Annual Participation - underclassmen $225 once per year per sport Institution 1
Annual Participation - seniors $425 once per year per sport Institution 1


Individual Special Achievement Awards

Report on the Annual Participation & Special Achievement Form

Special attainments or contributions may be recognized with individual awards per the chart below. Notre Dame has traditionally recognized academic achievements and individual accomplishments (e.g. season MVP) by presenting student-athletes with an award once per year.

Figure 2

Special Achievement Max Value # Times Received Awarding Agencies Max # Awarding Agencies
Special attainment/contribution to season $175 once per category of award per year Institution 1
MVP - Special Event* $325** once per event Institution, Conference & Approved Organization Unlimited
MVP - Bowl Game or All-Star Contest $350 once per event Bowl or Sponsor of Contest 1
Regional/National Recognition (Wade Trophy, Heisman Trophy) $325 once per year per award Management of award program 1
Trophy recognizing established national award Unlimited once per year Management of award program 1
Trophy recognizing conference "athlete of the year" $1,500 once per year (1 female, 1 male) Conference 1
Performance in single contest/limited time period (player of the game/week) $80 (certificate, medal, plaque only) unlimited Conference & Outside Organization Unlimited
Hometown Award $80 unlimited Group (other than institution booster club) in S-A's hometown Unlimited

* The award recipient must be selected by a recognized organization approved by a member institution or conference.

** Each permissible awarding agency is subject to a separate $325 limit per award. Each awarding agency may provide only a single award for each event to a student-athlete.

Team Participation in Special Events

Report on the Participation in Post Season/Special Event Form or the Participation in Football Bowl Game Form

All members eligible to compete in a special event (pre-season tournament, post season tournament, bowl game), even if they do not travel (due to injury, travel roster size), may be issued a participation award once per event by the institution and the organization hosting the event. Limits are set forth below.

Figure 3

Special Event Participation Max Value # Times Received Awarding Agencies Max # Awarding Agencies
Postseason conference championship contest participation $375* once per event Institution & Event/Conference 2
Post season NCAA contest participant

$375 Institution

NCAA - no limit

once per event Institution & NCAA 2
All-Star game or postseason bowl game participant

$400 Institution

$550 Event

once per event Institution & Event 2
Other meets, tournaments, featured competition $400* once per event Institution & Event 2

* The combined value of all awards received for participation in this type of event (from both awarding agencies) may not exceed this value.

Championship Awards

Report on the Championship Form

Reaching the pinnacle of winning a conference and/or national championship may be recognized with championship awards. Those student-athletes eligible to compete may receive championship awards.

Conference Championship - Max $325 per agency. If a team wins both the conference regular season championship and the postseason conference championship, the combined value of total awards (per agency) may not exceed $325.

National Championship - Max $415 per agency. In an individual sport, it is possible for a student-athlete to receive two awards on the basis of being a member of the national championship team and an individual champion (e.g. fencing).

Examples of Championship Awards include rings and championship apparel issued (e.g., National Champion hat, t-shirt).

Figure 4

Type of Award Max Value # Times Received Awarding Agencies Max # Awarding Agencies
National Championship - NCAA $415* once per championship Institution & Conference 2
National Championship - Other** $415* once per championship Institution & Conference 2
Conference Championship - Reg Season $325*# once per championship Institution & Conference 2
Conference Championship - Post Season $325*# once per championship Institution & Conference 2

* Each permissible agency is subject to separate $415 / $325 limit

**Only when NCAA does not conduct championship in that sport

# The combined value of both awards may not exceed $325 if the same institution wins both

 

 

 

 

 

 

University of Notre Dame

Department of Athletics

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Thursday, November 4, 2010

 
The NCAA salutes the more than 400,000 student-athletes participating in 23 sports at more than 1,000 member institutions. NCAA.org